Privacy Policy

1. Introduction

This privacy notice explains how VitruvianCo. (“we”, “us”, “our”) collects and processes personal data through your use of this website.

If you have any questions about this notice or wish to exercise your legal rights, please contact us using the details below.

VitruvianCo. Ltd

London, United Kingdom

Email: info@vitruvianco.ai

2. What data do we collect?

We may collect, store, and process the following categories of personal data:

• Name

• Business or organisation name

• Job title

• Email address

• Phone number

• IP address

• Location data (country / region)

• Information provided in enquiries or messages

• Information relevant to recruitment (e.g. CVs, cover letters)

3. How do we use your personal data?

We use your personal data to:

• Respond to enquiries or requests

• Communicate about our services

• Deliver newsletters or insights (where opted in)

• Assess job applications

• Improve our website and services

• Meet legal and regulatory obligations

We do not use your data for automated decision-making or profiling.

4. How is your personal data collected?

Direct interactions

You may provide personal data by filling out forms, contacting us by email, or engaging with us directly.

Automated technologies

We may collect technical data through cookies and similar technologies when you use our website. Further details are available in our Cookies Policy.

Calls and meetings

We may record calls or meetings for legitimate business purposes, including quality assurance and training. Where required, consent will be obtained.

5. How long do we retain your data?

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, regulatory, or reporting requirements.

Retention periods are reviewed regularly.

6. Legal basis for processing

We process personal data under the following lawful bases:

• Legitimate interests (responding to enquiries, operating our business)

• Consent (where you opt in to communications)

• Legal obligations (where applicable)

7. Data sharing

We do not sell or trade your personal data.

Your data is used solely for internal business purposes and may only be shared with trusted service providers where necessary (e.g. hosting, email services), under appropriate contractual safeguards.

8. International transfers

Your personal data is not intentionally transferred outside the UK or EEA.
If this changes, appropriate safeguards will be implemented in accordance with data protection law.

9. Cookies

For information on how we use cookies and how to manage your preferences, please refer to our Cookies Policy.

10. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, or disclosure.

Data is handled in accordance with applicable data protection laws.

11. Your legal rights

You have the right to:

• Access your personal data

• Request correction or deletion

• Restrict or object to processing

• Withdraw consent at any time

• Lodge a complaint with the ICO or relevant supervisory authority

To exercise your rights, contact us at info@vitruvianco.ai